Number 11

December 2005

Text Box: Text Box: NCATE/DOE SITE VISIT: 

A newsletter about accreditation & continuous improvement activities for faculty in the College of Education and P-12 Educator Preparation Programs.


Several faculty have asked what they and their students should expect during the NCATE/DOE site visit and what they should do to prepare. With the start of the spring 2006 semester, faculty should begin to orient their students, and the school-based personnel with whom they work, to the NCATE/DOE visit.  The visit will take place Saturday, April 22nd -Wednesday April 26th.


The team spends Saturday and Sunday reviewing documentation.  Sunday evening includes an event – usually a poster session/reception – during which students and  faculty can showcase their work and team members can learn more about the college and its programs.


Monday and Tuesday of the visit are mostly spent conducting interviews with administrators, faculty, students, alumni, advisors, supervisors, and school personnel.  The purpose of interviews is to corroborate, and clarify, information in the self-study reports and exhibit room. Most interviews are conducted in groups, and generally include 8-10 interviewees; a state team member and an NCATE team member are usually paired to conduct the interviews. Interview groups are formed according to the participants’ roles or responsibilities or department. For example interview groups are usually:


· faculty group from each department

· department chairs (for both education programs, and Arts & Sciences)

· initial teacher preparation students

· advanced teacher preparation students

· students from advanced programs for other education professionals

· cooperating teachers

· university supervisors

· P-12 administrators


This includes individuals affiliated with the regional campuses as well.   NCATE publishes lists of possible questions that a team might ask in group interviews. To view the list see: Site Visit Interview Questions. Faculty should familiarize themselves, their students and school partners, with these questions. Possible interview questions are not limited to the ones listed here. Review teams will also interview the various college committees. Time is set aside on Tuesday for open interviews with faculty and students, generally an hour for each. At these times, faculty or students who did not have a chance to participate in group interviews, may “drop in” at a designated time and place to talk with team members.  Students and faculty should be familiar with the Conceptual Framework; they should be able to articulate what the “CARE” acronym means and how it is related to their particular field of practice.  School-based faculty should also have some familiarity with the conceptual framework and the expectations for students outlined therein.


Students should be made aware that team members will often approach students in hallways and meeting places to talk informally with them about their programs. NCATE and DOE team members will be wearing identification badges, and will always introduce themselves as review team members when approaching students.  Because graduate students are often only available in the evenings, teams may conduct e-mail interviews with graduate candidates. Students (and faculty) should also be assured that their comments are confidential.  While participants in group interviews are required to provide their names, specific comments are never attributed to individuals either in team reports nor reported back to faculty/administration.


Details about the schedule (including visits to regional campuses and partner schools) and events will be worked out with the team chairs of the NCATE and DOE teams at their pre-visit.  The pre-visit will likely take place sometime in late February or early March.  Once established, the schedule, and more details about the visit, will be shared with faculty.  At that time, faculty should identify students in their programs who would be available and willing to meet with the team at the designated times.


Visit Timeline:



*Completion of all outstanding program materials, and submission of student performance data (if not in Chalk & Wire).


Late January/early February:

*Self-Studies com-pleted with time for review & revision before submission


Late February:

*Self-Study reports for NCATE& DOE sub-

mitted to team members, NCATE and DOE offices, as required by NCATE/DOE guidelines, 60 days before the on-site visit, and before the pre-visit so that teams chairs have an opportunity to review the reports and make recom-mendations for additional information


Late February/early March:

*Pre Visit

*E-Exhibit room sub-stantially completed by pre-visit


April 22-26:





Happy Holidays!


Text Box: Comments Questions? 
Pam Magasich, NCATE Coordinator