Advanced Graduate Handbook
Development of the Student's Program of Study (Ph.D. or Ed.D.)
When the Doctoral Supervisory Committee has been appointed and approved, the Major Professor convenes the Committee to plan the program of study with the student. The student should request this meeting at the earliest opportunity in the first or second semester after admission to the program. It is the responsibility of the Doctoral Committee to assure that the student takes the courses necessary, particularly in the areas of measurement, statistics, and research design, to prepare for conducting the type of research in which the student is interested. If the student's research plans change, the Doctoral Committee may recommend other courses in addition to those listed on the Program of Study form. A Change(s) to Program of Study/Course Substitution form should be filed with the COEDU Office of Graduate Studies (EDU 106) to officially add these courses to the student's program of study.
Courses substituted in the students' program require a recommendation from the major professor. Courses substituted outside of the students' program require a recommendation from the professor currently teaching the course. The Change(s) to Program of Study/Course Substitution form and the professor's recommendation should be forwarded to the COEDU Graduate Studies Office for approval and processing.
Two-Year Schedule of Graduate Courses
A two-year schedule of advanced graduate course offerings in the College of Education is available to facilitate program planning. The schedule is available on-line at the College of Education’s homepage (click on "Important Information for Graduate Students") or may be obtained from the student's Major Professor, the Program Coordinator, the Department Chair, or the COEDU Associate Dean for Academic Affairs (EDU 105). Students should contact their Major Professor or Program Coordinator for updates to the schedule.
A program schedule grid is provided in the Appendices for the student's use in planning a time-line (by year and semester) for completion of the degree program. Students are strongly urged to develop such a time-line to facilitate efficient planning of their course schedule as some courses are offered only once per year or once every two years.
Completion and Filing of Program of Study Form
The original and two copies of the completed Ph.D. Program of Study form signed by the Doctoral Committee and the Department Chairperson/Program Coordinator must be forwarded by the Major Professor to the COEDU Coordinator of Graduate Studies no later than by the end of the second semester after the student's admission to the doctoral program. Students must take care to download the appropriate Program of Study form from the listing of forms online on the COEDU website. The COEDU Coordinator of Graduate Studies reviews the program for compliance with college and university requirements. When the program is approved by the COEDU Graduate Studies Coordinator, a copy will be returned to the Major Professor and the student. The original is kept on file in the COEDU Office of Graduate Studies.
The Program of Study form must be on file in the office of the COEDU Coordinator of Graduate Studies by the end of the second semester of the student's coursework or before the student has completed 15 hours of graduate coursework, whichever occurs first. If this requirement is not met, the student may be placed on pending status and may be unable to register for classes until that status is removed.
Change(s) to Program of Study - If changes are made in the student's program, the Major Professor must complete a Change to Program of Study/Course Substitution form and forward it to the COEDU Coordinator of Graduate Studies so that the Program of Study form may be amended. This must be done as soon as a course change is made and prior to the student's submission of the application to take the Qualifying Examination. The Program of Study form is used to clear students to take the Qualifying Examination and to certify students for graduation. If courses completed are not listed on the Program of Study form and/or do not appear on the student's transcript, they will not be counted as satisfying degree requirements.
Transfer of Credit
Credit from another Institution - Transfer of graduate credit from another regionally accredited institution is limited to 8 semester hours or three courses. A written request for transfer should be discussed with the Major Professor at the time of admission to the USF graduate program and the courses incorporated into the Program of Study. Official transcripts showing the grades earned are needed to initiate the transfer process. Written recommendations supporting the transfer are needed from the program advisor or Department Chairperson. Courses that fulfill a COEDU requirement but are outside the student's program must have written support of the Department Chairperson of the department currently offering the required course. Transfer credits that are to be used as substitutions against College requirements must have the written support of the Chairperson of the department in which the USF course(s) would be offered.
Courses are eligible for transfer if: (a) they were taken at another regionally accredited institution, (b) they were completed with grades of "B" or higher, (c) they will be within the 4-year time limit for coursework at the time the student takes the qualifying examination, and (d) they were not counted towards the completion of a degree at the other institution.
USF Non-Degree Seeking Student Credit Hours - No more than 12 semester hours of credit earned as a non-degree seeking student at USF may be applied toward the doctoral degree requirement.
Transfer credits from other institutions and non-degree student credits must be evaluated and approved by the student's advisor and the COEDU Coordinator of Graduate Studies prior to final processing of the transfer credit. Transfer credits that are to be used as substitutions against College requirements must have the written support of the Chairperson of the department in which the USF course(s) would be offered. In all instances, official transcripts must be received in the COEDU Graduate Coordinator's office before a final transfer and processing can occur.
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