Advanced Graduate Handbook
General Degree Information
There are three University admission application deadlines each year: Fall, Spring, and Summer. Please refer to the following website for detailed information about admissions:
Students should also check with the appropriate department or program
for specific information on internal program deadlines and program
specific admission requirements which may be different.
the current USF Graduate Catalog for University requirements
for admission to graduate programs at: http://www.grad.usf.edu/newsite/admissions/main.asp.
Time Limitations Related to Admission
Graduate Record Examination (GRE) must have been taken not more
than FIVE YEARS prior to the date of application
for graduate admission. Exceptions to the time limit may
be requested by the program on an individual basis and under
special circumstances. Requests are made in writing through
the COEDU Coordinator of Graduate Studies. In all instances, an official GRE
score must be available or presented to the USF Graduate Admissions
Office for review.
to graduate standing is granted for the semester and the particular
program specified in the official University acceptance notification. Students must validate that acceptance by enrolling
in at least one course in the semester indicated in the official
acceptance notification. Failure to
register for and complete a course in the semester in which
the student is admitted invalidates the student's admission. Students who fail to validate their admission must notify the USF Office of Graduate Admissions (BEH 304) in writing. This must be done by the application
deadline for the term desired. The same process is used for students who wish to change their date of entrance. This process should be completed using the Deferment of Admissions form found online at www.grad.usf.edu/newsite (click on Forms, then Graduate Admissions Forms).
Academic Policies and Procedures
the "Academic Policies" section
of the current USF Graduate Catalog for general regulations
related to course attendance, add/drop/withdrawal, change of
degree program, continuous enrollment, choice of catalog, application
for degree, commencement, and for specific regulations related
to graduate degree programs.
degree-seeking graduate students, excluding those admitted to candidacy, must be enrolled at least
one term during the previous 12 months. Students who are
not enrolled for a minimum of one semester in a 12-month period
will be dropped automatically from their degree program. These students will automatically revert to non-degree status.
Reinstatement to Graduate Program
A graduate student who is dropped from the degree program may apply for reinstatement of admission to the degree program using the Reinstatement of Admissions Request form on the Graduate Studies website. The student should include a rationale for the reinstatement as a part of the packet. Students are reinstated under the
admission criteria stipulated in the USF Graduate Catalog current at the
time of their reinstatement and are subject to program requirements in effect at the time of their reinstatement.
Graduate students must maintain an overall grade point average (GPA) of 3.0 ("B") in all courses. No grade below "C" will be accepted toward a graduate degree. This includes C- grades. All grades will be counted in computing the overall average. There is no Grade Forgiveness Policy in effect for graduate courses. Students may repeat a course to improve the grade, but all grades earned in repeated courses will be computed in the GPA.
Any graduate student who does not maintain an overal academic grade point average of "B" shall be placed on probationary status at the end of the semester, including the summer semester. Students are notified of their probationary status by the Registar's Office through the students' Oasis accounts.
The COEDU Coordinator of Graduate Studies will notify the department chairperson and/or program advisor of the student's probationary status following notification from the Registrar's Office. Notificaton of probation shall then be made to the student in writing, by the appropriate department chairperson/school director or program coordinator, with copies to the COEDU Associate Dean for Academic Affairs, the COEDU Coordinator of Graduate Studies, and the USF Dean of Graduate Studies. This letter shall include:
- a listing of the specific deficiencies that must be corrected in order for the student to be removed from probation and a comprehensive plan that describes how this will be done;
- the time frame within which this must occur (normally by the end of the probationary semester), and
- a statement that the student is subject to academic dismissal if the deadline is not met.
Please refer to the academic probation process described in "Academic Policies and Regulations," Section 7, of the online USF Graduate Catalog.
Auditing of Courses
Students may audit graduate-level courses with the instructor's approval. Fees for audit are the same as for credit, except that out-of-state tuition is not charged. Students must register for audit courses during the late registration period.
Academic Grievance Process
The academic grievance process in the College of Education affords students an opportunity for the objective review of facts and events related to a student's complaint. This formal structure allows all who are involved in the grievance to participate in the process in an environment that is collegial and non-judicial. For more information on the process of, and procedures for, filing an Academic Grievance, please refer to the online USF Graduate Catalog.
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