Admission to Candidacy
The student is formally admitted to candidacy when:
- all coursework on the planned program of study has been completed;
- all incomplete and missing grades have been removed;
- the qualifying examination has been successfully completed;
- the Verification of Qualifying Exam Results form has been signed and submitted to the COEDU Graduate Studies Office (EDU 106); and
- the recommendation for admission to candidacy has been formally approved by the COEDU Associate Dean for Academic Affairs and the USF Dean of Graduate Studies.
The COEDU Coordinator of Graduate Studies initiates the process for admission to candidacy by forwarding the Admission to Candidacy form to the Major Professor and the Department Chairperson for signatures indicating that requirements have been met. This process is initiated when the student has completed all work listed on the signed planned program, and the coursework reconciles with what appears on the student's transcript.
The Admission to Candidacy form is then returned to the COEDU Coordinator of Graduate Studies by the department that sends it to the COEDU Associate Dean for Academic Affairs. The Associate Dean signs the form in approval and sends the original and one copy to the USF Dean of Graduate Studies. The Dean of Graduate Studies signs in approval and notifies the Registrar that the student is admitted to candidacy and may enroll for dissertation hours the semester immediately following the semester of admission to candidacy. The USF Office of Graduate Studies notifies the student that he/she is admitted to candidacy.
The original of the form is filed in the USF Office of Graduate Studies and a copy is returned to the COEDU Associate Dean for Academic Affairs, who then makes and sends one copy to the COEDU Coordinator of Graduate Studies, one copy to the Major Professor, and one copy to the Department Chairperson/Program Coordinator. A copy is also sent to the student with a letter from the COEDU Associate Dean of Academic Affairs notifying him/her of admission to candidacy.
NOTE: Admission to Candidacy paperwork must be received in the Graduate School by the last day of classes for the semester. The student may not enroll in dissertation hours until the semester immediately following the semester of formal admission to candidacy. Students who must register for coursework while awaiting admission to candidacy should register for Directed Research (7910). Students who wish to use this coursework to decrease the overall number of dissertation hours required should have their major professors submit a request in writing to the COEDU Coordinator of Graduate Studies, EDU 106. No more than 50% of the total dissertation hours required may be used in this way.
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