USF Graduate Student Academic
Purpose of the Grievance Process
The graduate grievance process in the College of Education affords students a formal opportunity for the objective review of facts and events related to a student's complaint.
Definition of an Academic Grievance
An academic grievance is defined as any complaint or controversy related to grading, probation, dismissal, or other academic matter that may adversely affect a student's opportunity to complete his or her academic program in the College of Education.
Purpose and Composition of the Grievance Committee
The Graduate Student Academic Grievance Committee will convene to consider academic grievances filed by graduate students, and to make recommendations to the Associate Dean for Academic Affairs, who represents the Dean of the College in these matters. The Graduate Student Academic Grievance Committee will be comprised of an equal number of faculty and graduate student members: two graduate faculty members and two graduate students. The graduate students serving on the committee must be coded for degree at the same level as the student who is filing the grievance. Neither members of the faculty, nor graduate students from the department or program directly involved with the grievance can serve. The chairperson of the grievance committee will be selected from a faculty pool, and must be outside the department or program directly involved with the grievance. The chairperson of the grievance committee may not simultaneously hold a position as a member of the committee.
Procedures for Resolving a Grievance
- Students should make a reasonable effort to resolve their complaints directly with the person(s) involved. Concisely articulating the issues in writing will assist in ensuring that they are more clearly understood.
- If it is impossible to resolve the complaint satisfactorily, students should seek redress through the academic Program Director or Program Coordinator, if appropriate.
- If the matter cannot be resolved at the level of the Program Director or Coordinator, students should proceed to the level of the Department Chairperson.
- If the complaint cannot be resolved at the department or program level, students must file in writing a concise statement of the complaint with the Associate Dean for Academic Affairs or his/her designee. The Coordinator of Graduate Studies, the designee for the Associate Dean, will initiate and coordinate the formal grievance process. Copies of the written complaint, and all supporting documentation will be provided by the Coordinator of Graduate Studies to the members of the committee, the Instructor, the Program Director or Coordinator, the appropriate Department Chairperson, and the Dean of the College.
- The Associate Dean for Academic Affairs will review all materials and make a final decision based on the recommendation of the committee.
- Any appeal of the final decision of the Associate Dean for Academic Affairs can be made to the Dean of the Graduate School.
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